El Paso County Bar Association
1. General Description of Duties and Responsibilities: Responsible for the day-to-day operation of the El Paso County Bar Association Office (“Bar Office”), as well as the administration of all Bar Association functions, including budgeting, financial management, marketing and promotion, education development, membership, and events. Also performs such specific duties as given by the EPCBA Board of Trustees. The president of the Bar Association is the Executive Director’s direct supervisor.
2. Essential Functions: To be able to read, write, and speak English sufficiently to communicate with members of the public, business correspondents, and members of the Bar; to be able to sit and stand for prolonged periods of time in excess of two hours; to be able to create systems to organize subject matter files covering all Bar programs; to be able to perform general bookkeeping functions; to have sufficient strength of voice to be understood during normal telephone conversations; to have sufficient visual acuity to read text of normal size; to have sufficient mobility to travel from the Bar Office to meeting sites and other sites for conducting Bar business, including local printers and banks and sites within and outside El Paso and Teller Counties.
3. Specific Duties and Responsibilities:
General office duties:
a. Answer telephone for the Bar Association line.
b. Refer any lawyer referral calls to the Lawyer Referral number.
c. Open and process all incoming mail. Compose reply to all written requests, including e-mail, and receive authority from the Bar President when appropriate.
d. Maintain all files of the Association, both computer and hard copy.
e. Perform general bookkeeping functions; Write checks within designated authority.
f. Collect funds from various events, make bank deposits and balance monthly bank statements.
g. Provide information to accountant for quarterly financial reports and for the yearly 990 tax report.
h. Ensure that resources are well managed to effectively support current operations and strategic plans.
a. Oversee the Lawyer Referral Service Coordinator position, currently part-time.
b. Serve as Registered Agent for the Bar Association.
a. Meet monthly with newsletter committee (editorial board) to make decisions on content and any other matters pertinent to publication.
b. Responsible for the front page, page 2 (Committee Reports and Announcements), and ad content (both commercial and the classifieds).
c. Coordinate with printer on limited monthly publication.
d. Provide information to advertisers and invoices monthly ads.
e. Keep mailing list and email list updated.
f. Ensure that all deadlines are met by contributors.
g. Ensure that newsletter goes out timely.
a. Receive dues payments from the Colorado Bar Association and keep appropriate records on current members.
b. Invoice all members who belong only to the local bar.
c. Provide membership applications on request.
d. Answer questions and reply to all requests by members.
e. Keep membership applications and dues records on file.
f. Provide effective and timely service to members.
Board of Trustees and Committees/Sections:
a. Attend monthly board meetings and work at the discretion of the Board of Trustees.
b. Work with committees and sections on CLE programs, including applying for CLE accreditation, registration, and making physical arrangements.
c. Work with Board to develop and implement goals, policies and procedures, and long-term strategic planning processes for the Association.
d. Support and foster the Bar Association’s vision and mission in collaboration with officers, governing bodies, other volunteer leaders, and staff in accordance with the Bar Association’s bylaws and governance documents as well as all applicable laws.
e. Assist and advise the Treasurer, President, and all other relevant trustees on fiscal and budgetary matters of the Bar Associations, including budget preparation, accounting, financial reporting, audit and long range financial planning.
f. Responsible for the oversight and management of all operations, programs, and services.
g. Coordinate on behalf of the Bar Association all special activities such as Law Day, Swearing-in Ceremonies, Wine Tasting Event, and any other special events, with responsible point of contact or committee.
h. Schedule bar luncheons and work with facility on all arrangements for meal, equipment, seating, etc.
i. Attend bar luncheon and collect money for luncheon.
j. Serve as point of contact for The Colorado Bar Association.
Public Relations & Marketing:
a. Serve as Bar liaison with the public or the news media.
b. Refer those with attorney complaints for the Attorney Regulation Committee.
c. Forward fee complaints to the Fee Arbitration Committee and keep copy for files.
d. Listen to callers and directs them to appropriate resources.
e. Refer news media to the appropriate board members or attorneys when they are seeking input on a story.
f. Responsible for the ongoing maintenance of website including content creation, gathering news and posting photos, as well as upkeep of social media including Facebook, Twitter, and LinkedIn pages.
g. Serve as liaison to and keep informed of activities of organizations affiliated with or related to the Bar Association.
Additional duties as assigned.
a. Degree from a four-year college or university.
b. Prior experience in a leadership position.
c. Ability to multi-task requiring a creative, highly organized, self-motivated person who can work independently as part of the Bar Association team.
d. Experience in nonprofit work or legal outreach.
e. Excellent communication skills, initiative, sound judgment, an ability to work with a wide variety of people
f. Prior experience with event planning and fundraising.
g. Preference will be given to applicants who have a basic knowledge and understanding of the legal community.
h. Demonstrate commitment to the Bar Associations’ vision, mission, and policies and procedures and ensure balanced and diverse programming
i. Self-motivation and good time management skills are necessary. Applicants must be able to juggle a variety of tasks and establish priorities to successfully meet all deadlines.
j. Experience with Microsoft Word, Excel, and PowerPoint.
k. Prior experience working with websites and social media (Facebook, LinkedIn & Twitter).
l. Experience with Quark or other publishing software.
Time Requirement: Full-time (40 hrs/week) – some evenings, weekends, and early mornings required.
Salary: The Executive Director is a Fair Labor Standards Act exempt administrative employee and is paid on a salary basis. The salary will be commensurate with experience and performance. All salary matters will be determined by the Board of Trustees.
a. After one year, one work week (“week”) per year.
b. After two and through five years of service, two weeks per year.
c. For more than five and up through twenty years of service, three weeks per year.
d. For more than twenty years service, four weeks per year.
Vacation will be paid at the normal salary rate. It will be expected that the Executive Director will take all of his or her vacation. Vacation may not be carried over from year-to-year. Vacation will be earned on a monthly pro rata basis.
At termination of employment, vacation earned during the year but not used, will be paid to the separating employee. For purposes of this payout, each week shall be considered to be a period of five days, and each day shall be paid at 1/30th of employee’s monthly salary.
Paid Holidays: New Years Day, Martin Luther King birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Thanksgiving Day, and the Friday after Thanksgiving, and Christmas Day.
Sick Leave: Ten days each year. Sick leave may accumulate from year-to-year, but may not exceed thirty days total at any time. Upon termination of employment, the employee will be paid one-half of all earned and accumulated sick leave. Each day earned and accumulated and paid for at termination will be paid at the rate of the 1/30th of the monthly salary.
Health Insurance: Insurance will be offered at the discretion of the Board of Trustees.
Other: Parking will be provided by the Bar Association.